Exhibitors

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ABOUT THE CONFERENCE
The WASA Spring Conference for Small Schools Leaders gathers school and district administrators from small districts throughout Washington State to assemble and engage in meaningful keynote addresses, best practice concurrent sessions, and ongoing participant dialogue around critical issues and common interests. Attendance averages 125 superintendents and school board directors from districts with 2,500 or less students. 

REGISTRATION
Registration is closed. Please contact Lisa Gehman at lgehman@wasa-oly.org to be placed on the waiting list. 

EXHIBIT SCHEDULE
Sunday, March 3
3–5 p.m.              Exhibitor Setup

Monday, March 4
7:15–8 a.m.    Exhibits during Registration and Breakfast
9:15–9:30 a.m.    Exhibits and Refreshment Break
10:30–11 a.m.     Exhibits
1:45–2:30 p.m.    Exhibits, Ice Cream Social, Exhibitor Prize Drawing
3:30 p.m.             Teardown
4:45 p.m.             Conference Reception (after teardown, exhibitors are welcome to join attendees at the reception, 4:45–5:45 p.m.)

EXHIBIT SPACE
Each space includes a draped six-foot table, two chairs, and electrical service (if requested). If you will be using a free-standing display, rather than a display table, please ensure it will fit into the allotted area so it does not crowd or restrict adjoining displays. If your display exceeds 6’ you must purchase additional space prior to the close of registration.

Price per space: $395
Exhibits are open Monday only.

Table assignments will be sent via email to the contact provided in your registration at least two weeks prior to the event. Registration packets and name badges will be placed on your assigned table prior to your arrival. We are working on the layout now, details will be forwarded as soon as possible. Thank you for your patience. 

SPONSORSHIP OPPORTUNITIES
Full and co-sponsorship opportunities are available for several conference activities at an additional cost. Sponsors will be recognized in the conference program and at the sponsored function. Please indicate your preferred sponsorship in your registration form or contact Helene Paroff at 360.489.3650.

CONFERENCE MEALS
If you would like to join conference attendees for lunch, please select the desired meals in your registration form. Those purchasing meals will receive meal tickets in their registration packets. Lunch service is restricted to the ballroom. Servers will not deliver or prepare plates to be taken to your booth. 

EXHIBITOR PRIZE DRAWINGS
A special exhibitor prize drawing will be held for participants who visit a minimum number of exhibits. Donations are greatly appreciated! Typical donations include gift baskets, gift cards, product (not individual books or CDs). As an added attraction, exhibitors are welcome to hold "private" drawings at their booths.

SECURITY
Security will not be provided at any time. Vendors are responsible for securing their property.

CANCELLATIONS
A $150 fee (per space) applies to cancellations received by February 1. No refunds for cancellations after February 1. No Show = No Refund. Please submit cancellations to Lisa Gehman at lgehman@wasa-oly.org or 360.489.3640. 

SPACE ASSIGNMENTS
Exhibits are spread through the lower level lobbies. Spaces are assigned when the registration deadline passes. You may not purchase a specific location.

Although best efforts are made to provide a healthy distance between "competitors" and provide rotation for returning exhibitors, it can prove challenging. Please honor our best efforts and "make your space work." No changes to your assigned exhibit location will be onsite, for any reason. 

SHIPPING AND RECEIVING
Due to limitations in secured storage space, the Wenatchee Convention Center will only accept packages as follows:
Boxes/packages may be sent for arrival a maximum of 72 hours prior to the group arrival and will be marked with the responsible party's name, group name, plus "Hold for Arrival Date of Sunday, March 3, 2019 through Tuesday, March 5, 2019."
Additional labor charges may be incurred depending on the size of the shipment, at the discretion of the Wenatchee Convention Center. Wenatchee Convention Center will not be responsible for any damages or loss to any packages or boxes. 

Wenatchee Convention Center
121 N Wenatchee Ave
Wenatchee, WA 98801

HOUSING
Coast Wenatchee Center Hotel
201 N Wenatchee Ave
Wenatchee, WA 98801
Call 509.662.1234 or email fom@wenatcheecenter.com to make your reservations. Mention your affiliation with the WASA Spring Conference for Small Schools Leaders by February 2, to receive the discounted conference room rate.

QUESTIONS
Contact Lisa Gehman, lgehman@wasa-oly.org or 360.489.3640 with questions.